Privacy Policy

1. Introduction

This Privacy Policy applies to Users of the Platform. Therefore, the words "you", "your" and generally the use of the second plural form refers to any User. Throughout the Privacy Policy, the use of the first plural form (terms such as "we", "us", "our", etc.) refers to the Company. Users and Visitors must comply with the Privacy Policy when navigating the Platform. By using this Platform, you agree to be bound by the Privacy Policy. In case you do not agree with the Privacy Policy, you must refrain from any action, interaction, access and use of the Platform. The Privacy Policy binds Employers who collect Your Data through the Platform. Employers must collect and process Your Data only for the purposes disclosed to them. They must not process it in a manner incompatible with their purposes. The Company does not perform any audit of this processing; therefore, we do not guarantee that Employers process your data in a transparent manner that complies with the law, is fair and ensures security.

2. Scope and Aim

As you navigate through the different web pages of the Platform, we may ask you to disclose some of your personal data in order to provide you with our Services. This Privacy Policy (hereinafter referred to as the Privacy Policy) describes the type of your personal data that is subject to processing, the manner and context in which your personal data is collected, the purposes and means of processing your personal data, the lawfulness of the processing, the organizations to which your personal data may be disclosed, the purpose limitations, the retention period, the measures we take to ensure lawful and fair processing, and the principles governing the processing of your personal data. It also includes your rights and information about data protection. The Privacy Policy only applies to the processing of personal data by the Company for the purposes of the Services and operation of the Platform. This Privacy Policy does not apply to the processing of Your Personal Data by Employers (Recipients) for any purpose and by any means they determine after Your Data has been disclosed to them. Read more in the PROCESSORS AND RECIPIENTS section.

3. Definitions

1. - Personal Data or Datas: Any information relating to an identified or identifiable natural person (data subject); who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, genetic, mental, economic, cultural or social identity of that natural person;
2. - Processing: Any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction;
3. - Data Controller: The natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the Controller or specific criteria for its appointment may be provided for by Union or Member State law;
4. - Processor: The natural or legal person, public authority, agency or other body that processes personal data on behalf of the Data Controller;
5. - Consent of the Data Subject: The freely given, specific, informed and clearly stated wishes of the data subject, freely given, specific, informed and clearly stated, where the data subject indicates by a declaration or an explicit affirmative action that he/she agrees to the processing of personal data concerning him/her;
6. - Recipient: The natural or legal person, public authority, agency or other body, whether or not a third party, to whom the personal data are disclosed. However, public authorities that may receive personal data in the framework of a specific investigation under Union or Member State law are not considered recipients; the processing of such data by such public authorities must comply with the applicable data protection rules according to the purposes of the processing;
7. - Third Party: a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons authorized to process personal data under the direct authority of the controller or processor;
8. - Restriction of Processing: Marking stored personal data to restrict future processing;
9. - Profiling: Any automated processing of personal data consisting in the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects relating to that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location or movements; For all other terms, please read the Terms of Use.

4. How Do We Collect Your Data?

We collect your personal data either directly from you or through other sources. We may collect your data through this Platform and/or by other means (social media, cookies, analytics tools, emails, etc.) in which case the data processing may also be subject to another privacy policy (e.g. Google/Facebook privacy policy).

5. Our Principles Regarding the Processing of Your Personal Data

We process your personal data on this Platform in a lawful, fair and transparent manner (“lawfulness, fairness and transparency”). We collect your personal data for specific, explicit and legitimate purposes. Your data will not be processed in a manner incompatible with these purposes. Furthermore, your personal data we process is adequate, relevant and limited in relation to the purposes for which they are processed. We take all reasonable steps to ensure that personal data that is inaccurate, given the purposes for which it is processed, is erased or rectified without delay (“accuracy”). Your personal data is kept in a form that allows you to be identified for no longer than is necessary for the purposes for which the personal data is processed (“storage limitation”). Your personal data is processed in a manner that ensures appropriate security, including protection against unauthorized or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organizational measures (“integrity and confidentiality”).

6. Data Controller

"GLOBEX MARITIME" company is the Data Controller for personal data processing activities carried out for the purposes determined by the Company. The Data Controller determines the purposes and means of processing your personal data.

7. Data - Lawfulness of Processing - Purposes - Storage Period

The Personal Data we process is collected and stored for a processing activity, in accordance with data processing law, depending on the legal basis and the storage period. If your account is inactive and there is no other legal basis for processing your personal data or no obligation to retain them, it will be deleted two years after your last access to the Website. In the event that your account is deleted by the Company, your personal data will be retained for one month after the deletion of the account (unless there is another legal ground or storage obligation) and you will be notified so that you can ask the Company to keep your profile active or provide you with a copy of your data, after which it will be permanently deleted. Unless necessary, you should avoid including special categories of Personal Data in your CV. The Company will not be liable for any damage caused to you or to a third party due to any unlawful action taken by you in relation to special categories of Data. If you submit special categories of Personal Data to us, you consent to the processing of your Personal Data in accordance with this Privacy Policy. We only collect and process your personal data for the lawful purposes set out above. We may only process your personal data where it is compatible with the purposes for which it was originally collected. The period for which your Personal Data may be retained by the Company is also determined by our legal obligations under the relevant Legislation. In the event of a dispute, in accordance with our contract, we may retain your personal data for the period prescribed by law.

8. Processing of Children's Data

Only adults may use the Platform Services. Therefore, we do not collect or process Children's Data. The Company will delete any Children's Data that a User discloses to us through the Platform. The Company will not be liable for any damages arising from the use of the Platform by a child.

9. Consent

We may ask for your consent to process personal data about you. This may include checking the checkbox or expressing your understanding and acceptance when navigating through the different web pages of the Platform. Checking this box or expressing your understanding and acceptance is a clear affirmative action, which, where the processing of your data is based on your consent, is considered a freely given, specific, informed and unambiguous indication that you agree to the processing of your personal data for the purposes set out above. Where it is based on your consent, we will provide you with all the information you need to express your consent to the processing of personal data concerning you (consent). You can obtain this information through this Privacy Policy.

10. Data Provision - Retrievable Information

If you refuse to disclose your Personal Data to the Company, we may not be able to provide you with some of our Platform's Services, send you newsletters, show you personalized search results (companies that match your preferences/experience) and advertisements, etc. In the context of the Globex Maritime Agreement, while the provision of your basic data is a contractual requirement, the provision of some optional data is critical to achieve the percentage of profile completion required to be visible to Employers. The information you enter on the Platform (work experience, position, title, job preferences, etc.) affects the available Employers you can choose from and the inclusion of your profile in the Employer's search results. These options are included in the Services available to you in the context of the performance of the Globex Maritime Agreement. You may change your information at any time, except for your email. The information you receive from the Platform and the Employers you can reach may depend on the data you share with us. Please read the Terms of Use for more information. You can decide what information about you selected Employers can receive from the Platform (by adding or removing data from your profile). Once you make your profile visible to selected Employers, they may review and collect all information contained in your profile. For your convenience, you can download your CV based on the information you have disclosed to us. Please note that this document does not constitute an official document and is available for personal use only.

11. Processors and Recipients

We may be obliged to transmit your Personal Data to authorized processors for (i) maintenance/repair of our equipment (PCs, servers, hardware) supporting the operation of the Platform, (ii) development of the Platform and other purposes (advertising, etc.). Where the processing will be carried out on behalf of the Company, we use processors that provide sufficient guarantees to implement appropriate technical and organizational measures to meet their requirements and ensure the protection of your rights.

Employers: When you make your profile visible to certain Employers, we make your data available to them as set out in the Globex Maritime Agreement. As the recipient of this data, Employers have full and immediate (live) access to the information in your profile. You can ask the Company which Employers have access to your data. Once they have access to your Data, any selected Employer becomes the Data Controller for the processing of your Data for any purpose and in any way that such Employer determines. The Company does not bear any responsibility for the processing of Your Data by the Employers.

12. Transfer of Personal Data to A Third Country

The transfer of your personal data to a third country (outside the European Economic Area (EEA)) may take place if the Commission decides that the third country provides an adequate level of protection. In the absence of a decision, we may transfer personal data to a third country only if the processor provides appropriate safeguards and there are enforceable rights and effective legal remedies available to the data subject. Otherwise, any transfer of data from the Company to you may occur if the transfer is necessary for the performance of the Globex Maritime Agreement between you and the Company.

13. Your Rights

The Company protects your personal data and respects your rights and freedoms. As a Data Subject, you may exercise the following rights:

1. 1. The right to be informed about the processing of your personal data,
2. 2. Right of access to your personal data and information about the processing. You have the right to obtain confirmation from the Company as to whether personal data concerning you is being processed and, if so, to access the personal data and related information,
3. 3. Right to rectification of your personal data. You have the right to request the correction of inaccurate personal data concerning you from the Company without undue delay. You have the right to have incomplete personal data completed, including by providing an additional statement, taking into account the purposes of processing,
4. 4. Right to erasure of your personal data. You have the right to request the Company to erase personal data concerning you without undue delay and the Company shall be obliged to erase personal data without undue delay where one of the following grounds applies: (a) the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; (b) you withdraw the consent on which the processing was based and there is no other legal basis for the processing, (c) you object to the processing and there are no overriding legitimate grounds for the processing; (d) the personal data have been unlawfully processed; (e) the personal data need to be erased to comply with a legal obligation under Union or Member State law to which the Company is subject; (f) the personal data were collected in relation to the provision of information society services,
5. 5. Right to restriction of processing. You have the right to request the Company to restrict processing where one of the following applies: (a) the accuracy of the personal data is contested by you for a period of time that allows the Company to verify the accuracy of the personal data; (b) the processing is unlawful and you oppose the erasure of the personal data and instead request restriction of their use; (c) the Company no longer needs the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defense of legal claims; (d) you object to the processing pending verification of whether the Company's legitimate grounds override your grounds,
6. 6. Right to data portability. You have the right to receive personal data concerning you that you have provided to the Company in a structured, commonly used and machine-readable format and to transmit that data to another controller without hindrance by the Company to which the personal data was provided: (a) the processing is based on consent or a contract; and (b) the processing is carried out by automated means,
7. 7. The right to object to the processing of your personal data, the right not to be subject to a decision based solely on automated processing, including profiling, and the right to withdraw your consent at any time,
8. 8. Where processing is based on consent, the right to withdraw your consent at any time without affecting the lawfulness of the processing based on your consent before withdrawing your consent. If you request deletion of your account, we will deactivate your account without delay and delete your data within one month from the receipt and confirmation of your request. You can also use the Platform services to modify/edit/complete your personal data. When you notify us of your decision to terminate the Globex Maritime Agreement, we will deactivate your account without delay and delete your data within one month of receipt and confirmation of your request. We make every effort to make it easier for you to exercise your rights. We will not refuse to comply with any request you make to exercise your rights described above, unless we are in a position to identify the Data Subject. We will respond to such requests from you in writing without undue delay and in any event within one month of receipt of your request. We will then inform you of the actions taken on behalf of your request. This period may be extended by a further two months if necessary, taking into account the complexity and number of requests. We will inform you of such an extension within one month of receipt of the request, together with the reasons for the delay. The selected Employers who have access to your profile will lose access immediately upon deletion or denial of access by you in any way, so they will be obliged to delete your data if they have no other legal basis for storing your data. We do not bear any responsibility for the processing and storage of your data by Employers. Requests to exercise your rights regarding the processing of your data by an Employer must be sent directly to that Employer. Otherwise, if we do not intend to act on your request, we will inform you of our reasons for not acting without undue delay and at the latest within one month of receipt of the request. Where requests from a data subject are manifestly unfounded or excessive, in particular due to their repetitive nature, the Company may: (a) charge a reasonable fee, taking into account the administrative costs of providing information or communications or taking the requested action; or (b) refuse to act on the request.

14. Storage and Security of Personal Data

The Company shall implement appropriate technical and organizational measures to ensure that processing is carried out properly, taking into account the nature, scope, context and purposes of the processing, as well as risks of varying likelihood and severity to the rights and freedoms of natural persons. The Company reviews and updates these measures as necessary. Personal data collected through Globexmaritime.com is stored on the Company's computer systems and on the Platform's server within the European Union. Globexmaritime.com uses SSL certificate for secure encryption and transmission of your information. We do not disclose your data to other Users or non-selected Employers. The Company shall not be liable for any damages arising from risks appearing on the websites of the organizations advertised on this website or the websites of the collaborating companies, even if users are directed to said websites through links, banners, etc. included on the Platform. The responsibility for the content, information, security of visitors and the protection of their personal data, as well as the quality of the services provided, rests with the owners and administrators of the websites in question, which users visit at their own risk.

15. Employers' Information

We collect and process the name/surname, position and telephone number of a natural person (legal representative, authorized employee, contact person) that the Employer discloses to us in order to facilitate the registration and verification of the Employer's account and communication between the Company and the Employer. This Personal Data will be stored for as long as the Employer's account remains active. The Employer is responsible for confirming that the Data Subject's consent has been given or that there is another legal basis for disclosing this data to us.

16. Dispute Resolution

Any dispute between the Company, Users, Employers and third parties shall be resolved through amicable negotiations between them. If any dispute cannot be resolved through amicable negotiations within a maximum of two (2) months, the Company, Users and Employers further agree to participate in other arbitration, mediation or other alternative dispute resolution proceedings available for such disputes. If any dispute cannot be resolved by these procedures within a maximum period of three (3) months, any lawsuit, action or proceeding arising out of [or related to] the processing of personal data for the purposes set forth above shall be brought exclusively before the courts of Xanthi, Greece.

17. Updates to Privacy Policy

The Company reserves the right to change this Privacy policy. Any changes will be posted on this web page. You should periodically check whether changes have been made by the Company. Last updated: 10.06.2024.